Applications

Application Process / Application Guidelines

This section is for non-Hokkaido University students in Japan and abroad. Hokkaido University students do not have to submit applications; they are advised to check the Information for HU students page for more information.

Application Process

  1. 1. Read the Application Guidelines below.
  2. 2. Go to Application for Admission to create your account.
  3. 3. Log in to your account page and fill in the Application Form.
  4. 4. Follow the instruction of the application page and attach all the required documents.

Hokkaido Summer Institute Application Guidelines

Students wishing to take courses in the Hokkaido Summer Institute (HSI) program will be admitted as special auditors based on the evaluation of application documents by relevant course supervisors. Enrollment periods are designated for individual courses. Students who pass the course examinations will be awarded credits for the courses.

1. Application Eligibility

The following students are eligible to apply for admission to the program:

  1. 1) those enrolled in a university or a graduate school at the time of enrollment in HSI;
  2. 2) those who have the English proficiency necessary to understand and participate in the course(s) they wish to take; and
  3. 3) those who meet the requirements for the course(s) they wish to take.

2. Application Documents

  1. 1. Application Form
  2. 2. Photo
    front-facing, upper body, no hat; 354 x 295 pixels
  3. 3. Official Certificate of University Registration (in English)
    showing the home institution at the time of enrollment in HSI; or, alternatively, a Certificate of Acceptance from the home institution at the time of enrollment in HSI if the present home institution is different from the home institution at the time of enrollment in HSI; *Students unable to submit a certificate at the time of application should use the Application Document Attachment Form to specify the reason for non-submission and the estimated date of submission, and follow the instructions given by Hokkaido Summer Institute Section staff.
  4. 4. Official Academic transcript (in English)
    showing subjects and grades for one academic year prior to the application, including those of certain subjects if their completion is included in the requirements for the course(s) students wish to take. If your transcript from the previous academic year is not available, submit a transcript from the previous semester; submission of original academic transcripts may be requested.
  5. 5. Official English proficiency test certificate (in English)
    for students whose mother tongue is not English; or, alternatively, a certificate of English proficiency written by their home-institution academic supervisors if relevant scores are unavailable
  6. 6. Copy of passport: (Non-Japanese students only)
    Written consent to enroll in Hokkaido Summer Institute: (Students From within Japan only) Click here for an example.

3. Tuition fee

Application fee: none
Enrollment fee: none
Tuition fee: 14,800 yen per credit
Students granted permission for admission will be notified of the deadline for tuition fee payment. Tuition fees that have already been paid are not refundable.
*Those who enroll as exchange students from Hokkaido University (HU)’s partner institutions are waived the tuition fees at HU. They must inform the relevant office at their home institution about their application before submitting application documents. Click on the URL below to check HU’s partner institutions.

https://www.global.hokudai.ac.jp/international-affairs/overseas-partnerships/international-agreements/

4. Application Period

From February 1 (0:00 a.m. Japan Standard Time) to February 28, 2017 (5:00 p.m. Japan Standard Time)

5. Application Method

– Hokkaido University students

HU students are exempt from the online application requirement. They must register for courses during the course registration period.
Check the Information for HU students page for more information.

– Non-Hokkaido University students in Japan and abroad

Non-HU students must apply online.

6. Screening Results

Screening results will be notified to applicants via e-mail in early April, 2017.

7. Points to Note

  1. 1) Those who enroll as exchange students from HU’s partner institutions based on departmental exchange agreements are required to take at least one course organized by the HU department which your institution has concluded the agreement with.
  2. 2) Students who fail to pay tuition fees by the designated deadline are deemed as having decided not to enroll in the program and therefore cannot take courses.
  3. 3) Students deciding not to attend the Hokkaido Summer Institute program after submitting application documents should use the Inquiry Form to let the Hokkaido Summer Institute Section know of the decision and the related circumstances.
  4. 4) Students whose admission to the Hokkaido Summer Institute is confirmed may be contacted by relevant course instructors before classes start.
  5. 5) Each course has a designated level. Before you start your application, please check in the table below which level’s courses you can take:Before you start your application, please check the list below which level’s courses you can take.
    Level List
    Undergraduate
    students
    Master’s students Ph.D. students
    Undergraduate
    level
    check mark
    Master’s
    level
    check mark
    Ph.D.
    level
    check mark
    Graduate
    level
    check mark check mark