FAQ

FAQ

I am undergraduate student. Can I take courses for graduate students?
No, you can’t. Each course has a designated level. Before you start your application, please check in the table below which level’s courses you can take:
Undergraduate students Master’s students Ph.D. students
Undergraduate level check mark
Master’s level check mark
Ph.D. level check mark
Graduate level check mark check mark
 
I have to leave the dormitory in the middle of the period of my stay. What procedures are necessary?
Please submit a “Notice of Departure” to the dormitory manager immediately. Dormitory fees that have already been paid are not refundable. For more regulations, please check the “Student Dormitory Guide” which will be distributed before your arrival.
My friend will also participate in the HSI program during the same period. Can we be allocated the same dormitory room?
No. Room allocation requests cannot be accepted. However, requests from disabled students will be considered.
How long does it take to receive screening results once an application has been submitted?
We will inform applicants of screening results in early April. Check your incoming e-mail settings to ensure that you will receive e-mail from no-reply@oia.hokudai.ac.jp.
Do I need a visa and insurance even if I will only be staying in Japan for a short period of time?
Yes, both a visa and insurance are necessary. For visa information, check the Ministry of Foreign Affairs website for countries and regions eligible for visa exemption, and follow the necessary procedures. As for insurance, you must take out insurance prior to departure from your country because you never know what could happen during your stay in Japan.
Please note that without insurance, you must pay full medical expenses if, for example, you are involved in an accident and get injured.
How will you inform me of screening results?
By e-mail. Check your incoming e-mail settings to ensure that you will receive e-mail from no-reply@oia.hokudai.ac.jp.
I received a notification of acceptance. What is the admission process?
Please follow the admission process described in the e-mail notifying you of your acceptance.
Do I have to submit English proficiency test scores to participate in the program?
Yes. Since courses are taught in English, you must have the English proficiency necessary to understand and participate in the course(s) you wish to take. To determine the level of your English proficiency, it is preferable to submit English proficiency test scores. However, if such scores are unavailable, you must instead attach a certificate of English proficiency written by your academic supervisor at your home institution.
Can I change my courses after submitting application documents?
No. As a general rule, we do not accept requests for course changes. Please consider your course selections carefully before submitting your application.
Before submitting your application for admission, please check class hours on the Courses webpage to avoid overlapping of classes.
Is it possible to change my personal information and other data after submitting the application documents?
No changes to personal or other information in application documents may be made once submitted. Accordingly, care should be taken to ensure that such information is correct before submission.
When is the application deadline?
The application deadline is February 28 2017. (5:00 p.m. Japan Standard Time)
What should I do if I am unable to submit a Certificate of University Registration (or Certificate of Acceptance) at the time of application?
Use the Application Document Attachment Form to specify the reason for non-submission and the estimated date of submission, and follow the instructions given by Hokkaido Summer Institute Section staff. For more information, see the Application Guidelines webpage.
If I receive medical care at a hospital, will I have to pay in cash even if I am insured?
As a general rule, you must pay full medical expenses in cash (Japanese yen) at hospitals. In most cases these expenses will be reimbursed by your insurance company. However, you need to check on each occasion because different insurance companies and different medical institutions have different arrangements.
I need a visa to participate in the program. What procedures do I have to follow?
Visa application procedures differ by country/region. Please check the Ministry of Foreign Affairs website.
http://www.mofa.go.jp/j_info/visit/visa/
Students who need a visa must check “Yes” in the Application Form section asking whether or not you need a visa. Detailed information on necessary procedures will be notified to students granted permission for admission.
I was granted permission for admission and obtained a visa. However, I will not be able to attend the program due to circumstances outside my control. What should I do and how can I cancel my visa?
You must contact the staff of the Hokkaido Summer Institute Section immediately. To cancel a visa, the visa holder must go to the consulate in person to carry out visa cancellation procedures. For more details, please follow the instructions given to you by the staff of the Hokkaido Summer Institute Section.
Does Hokkaido University have accommodation facilities?
Yes. However, these facilities are for students from overseas universities and other educational institutes. Since the facilities are dormitories for international students, students from within Japan cannot stay there and must make arrangements for accommodations on their own. For more information, see the Accommodations webpage.
Can I choose my accommodation?
No, you cannot. We will choose one for you in consideration of the status of occupancy and other circumstances.
Do you have any facilities where I can stay with my family?
No, we do not. If you plan to stay in Sapporo with your family, please make accommodation arrangements on your own.
Can I access the Internet with my own PC at the accommodation facilities?
Yes, you can. However, some dormitories offer only wired LAN service. For more information, see the Accommodations section on the Daily Life webpage.
Do the accommodation rates include board?
No. Hokkaido University’s dormitories do not provide meals. However, you may cook your own meals at a communal kitchen inside the dormitory.
Can I stay at my acquaintance’s house in Sapporo, instead of a dormitory?
Yes, you can. However, you must provide information on where you will stay in case we need to contact you.
When can I begin staying at a dormitory? Do I have to leave as soon as the program is finished?
You may stay there from 2 days before the start of the program. You must leave within 2 days of the program end date. For more information, see the Daily Life webpage.
Are decisions on applicant enrollment at Hokkaido University (HU)’s partner institutions taken at the time of application or upon enrollment in HSI?
We make the decision when they enroll in the HSI program. Accordingly, students must submit a certificate showing their home institutions at the time of enrollment in HSI.
Students who will enroll as exchange students from HU’s partner institutions are waived the tuition fees at HU. Accordingly, they must inform the relevant office at their home institution of their application.
Are application and enrollment fees payable?
No application or enrollment fees apply. For more information, see the Applications webpage or the Tuition & Other Fees and Payment Methods webpage.
I have to withdraw from the program for personal reasons. I have not attended any classes yet. Can I get a refund for the tuition fee?
Tuition fees that have already been paid are not refundable. For more information, see the Tuition & Other Fees and Payment Methods webpage.
How can I pay the tuition and other fees?
Non-Hokkaido University (HU) students in Japan pay by credit card or at a convenience store. For non-HU overseas students, only credit card payment is accepted. For more information, see the Tuition & Other Fees and Payment Methods webpage.
Do I have to return home as soon as the program is finished?
– Students who need visas
Students who need visas can stay in Japan for the duration of the permitted period of stay. Please note that when students apply for a visa, they must fill out and submit the Schedule of Stay form, describing their schedules in Japan, including those for sightseeing.
– Students who do not need visas
Students who do not need visas can stay in Japan for up to 90 days.

Note for both types of students: Please note that students cannot stay in the accommodations arranged by Hokkaido University (HU) after completion of the program, and that HU is not responsible for any accidents or other unforeseen events that may arise during the post-program period.
Can I receive an academic transcript from the program?
Yes. For more information, see the Courses webpage.
Can I take multiple courses?
Yes. If you take more than one course, you must take care to avoid overlapping of classes. Before submitting an application for admission, be sure to check class hours on the Classes webpage.
I applied for two courses. Is it possible that my application will only be accepted for one of them?
Yes. Students may not be accepted for all of their desired courses.
I have submitted an application but have to withdraw due to circumstances outside my control. What should I do?
Use the Inquiry Form to let the Hokkaido Summer Institute Section know of your withdrawal and the related circumstances.
Is there any limit to the number of courses students can take?
No, there is not. However, since you need to prepare and review for each class, check the syllabuses of the courses you want to take before course selection to avoid overlapping of course periods if they require time commitments outside of classroom hours.
I applied, but was not granted permission for admission. Can you tell me why?
We are unable to answer questions regarding the details of admission qualification screening and the reasons why certain students were not granted permission for admission.
Is there any limit to the number of credits students can earn?
No, there is not.
Is it possible for students to transfer credits earned in the Hokkaido Summer Institute program to their home institutions?
That depends on the home institution. Students wishing to transfer credits to their home institutions must consult with their academic supervisors at their home institutions before submitting an application.
What kind of course assignment workload should I expect?
The syllabuses on the Courses webpage show expected course assignment workloads.
When will I pay tuition and dormitory fees?
You will be advised to pay those fees before the start of the program. Details will be provided to those granted permission for admission after screening results are determined.
Should I bring Japanese yen with me?
It is hard to say because that depends on the duration of your stay and how you plan to spend your time in Japan. However, you can rest assured if you have Japanese yen with you. This is because you will have to pay full medical expenses in cash (Japanese yen) if you get sick or injured and receive medical care, and because eateries and some other facilities at Hokkaido University accept only Japanese yen. Furthermore, all public transport systems accept only Japanese yen, except JR railway services, which accept credit card payment.

New Chitose Airport has currency exchange services and ATMs from which you can withdraw Japanese yen. Refer to the webpage below for bank names, opening hours and other details.
http://www.new-chitose-airport.jp/en/service/money/bank/

Map of foreign exchange services and ATMs in Sapporo
http://www.ishikari.pref.hokkaido.lg.jp/ss/srk/gaikaryougaemapeigo.pdf

Please note that handling fees are charged when you withdraw Japanese yen, and that exchange rates vary by bank and from day to day.
May I work part-time while participating in this program?
No. You are not allowed to engage in any remunerative activities regardless of whether or not you have a visa. For more information, see the Ministry of Foreign Affairs website.
http://www.mofa.go.jp/j_info/visit/visa/
Is it better for me to bring my own PC?
Some courses require students to use PCs, so check the webpages describing the details of the courses you wish to take. If your desired courses do not require the use of PCs, the decision is up to individual students. Students in the HSI program may use the PCs in Hokkaido University (HU)’s libraries. However, the number of such PCs and hours of availability are limited, so it may be better to bring your own PC with you if you want to use a PC outside the opening hours of the libraries. For more information on HU’s libraries, see the Libraries section on the Daily Life webpage.
It should also be noted that Sapporo has numerous 24-hour Internet cafés, although fees are charged for their use.
Which airport is nearest to Hokkaido University?
New Chitose Airport. http://www.new-chitose-airport.jp/en/
Do you offer weekend excursions and other events?
Events are planned. Details will be posted in the Excursions / Field trips Information section on the Daily Life webpage as soon as they are finalized.
Do you offer transportation services between the university and the airport?
No, we do not offer such services between the university and the airport.
What should I do if I get sick on campus?
The Health Care Center on campus offers free medical services. For more information, see the Health Care Center webpage.
http://www.hokudai.ac.jp/hoken/en/